How Tovuti LMS Runs SOC 2 & FedRAMP Compliance in a Single Platform

Summary

Tovuti LMS is an AI-powered, all-in-one learning management platform used by government agencies, healthcare organizations, manufacturers, nonprofits, and software companies to create courses, train teams, and manage compliance training at scale. As a FedRAMP Authorized (IL2) and SOC 2 Type II platform serving the public sector, Tovuti has to continuously prove the strength of its security controls. Meeting that bar meant managing two demanding frameworks across spreadsheets, email, and Word Docs — slow, manual processes that couldn’t keep pace with the scrutiny both frameworks demand. 

With RegScale’s continuous controls monitoring (CCM) platform, Tovuti consolidated its SOC 2 and FedRAMP System Security Plans into a single source of truth, automated evidence collection with integrations and AI, and turned compliance from a manual scramble into a repeatable, automated program, while saving 800+ hours and $190k in a way leadership could see.

Challenge: Two frameworks, three disconnected tools

The compliance workload challenge

Tovuti’s compliance program started as a function embedded within engineering. Over time, the company recognized the critical need to fully separate the security and compliance function from core engineering. Dennis Shewmaker transitioned from his role as CTO to become the company’s dedicated CISO. For a small company, that meant Dennis was accountable for the documentation, evidence, and audit readiness behind two of the most scrutinized frameworks in the industry.

Spreadsheets, email, and Word Docs couldn’t scale

Before RegScale, the program ran on spreadsheets, email threads, and Word documents. Policy drafts and control mappings lived in multiple places, were manually updated, and had to be re-tracked every cycle. By centralizing these components into RegScale, both policies and active evidence were much more easily tracked, managed, and updated in one unified location, eliminating the slow, error-prone manual overhead that used to eat up hours every cycle.

SOC 2 carried the heaviest load

Because Tovuti’s FedRAMP authorization runs through Knox Systems’ approved cloud infrastructure, the FedRAMP lift is comparatively contained. SOC 2 Type II, by contrast, is full-scope and ongoing with continuous evidence and control validation — a heavy, disproportionate workload to manage manually. RegScale’s automation handled the policy and evidence work at the center of that load.

Solution: One platform for documentation, evidence, and AI-driven automation

A single source of truth for SOC 2 and FedRAMP

Tovuti fully documented and now maintains both its FedRAMP and SOC 2 System Security Plans inside RegScale. RegScale’s modern, easy-to-use platform and built-in SOC control catalog gave Dennis one place to centralize the communication and management of the entire assessment process while replacing the patchwork of spreadsheets and documents with a true system of record. Both policies and active evidence could be updated in tandem, establishing a solid, audit-ready compliance foundation.

FedRAMP was also new territory. Leading his first FedRAMP effort, Dennis leaned on RegScale’s control dashboard and its mapping from the SOC 2 work Tovuti had already completed, turning overlapping requirements into a running start instead of a duplicate project.

Automating the busywork with RegScale and AI

By programmatically extracting live control implementation statements directly from RegScale’s system of record, Dennis used AI to cross-reference them against corporate policy templates. This pipeline instantly performed gap analyses and generated updated compliance language automatically. Instead of wasting entire weeks manually drafting text and hunting down document version history, this automation instantly aligned Tovuti’s policies with active operational realities. Freeing himself from the manual policy grind allowed Dennis to shift his focus from administrative busywork to higher-value security work.

Connecting the security stack

In November 2024, Tovuti built on RegScale’s APIs and integrations to deepen automation by adding Wiz to its stack to feed control and evidence data directly into the platform.

Results: A scalable, leadership-ready compliance program

Spreadsheets and the manual processes behind them were eliminated

With everything consolidated in RegScale, Tovuti eliminated its compliance spreadsheets and the manual policy overhauls that came with them. Documentation, controls, and active evidence now live in one platform instead of being scattered across files and inboxes.

800+ hours and $190k saved with RegScale

The biggest payoff was time. With RegScale and AI, Dennis was able to quantify the hours and cost that were saved and present that ROI directly to leadership. That turned compliance from an invisible cost center into a measurable efficiency story. The $190,000 figure was concrete: it came from a contractor’s quote to manually rebuild Tovuti’s FedRAMP policies and procedures, an expense Dennis had taken to the board while under pressure to stand up federal compliance quickly. RegScale replaced that manual effort, and the return landed inside the first quarter.

Looking ahead

With both frameworks maintained in a single source of truth and more integration underway, Tovuti is positioned to sustain continuous compliance as it grows. And with partners like Knox Systems continuing to support its FedRAMP footprint, that foundation is built to last.