R&D Firm Cuts Workload for 30,000 Quarterly Contract Reviews

Summary

A national research and development (R&D) firm needed a better way to conduct quarterly reviews to ensure the compliance of its current and prospective contractors. They were hampered by a slow and tedious process based on static, point-in-time reports. Turning to RegScale enabled them to conduct automated quarterly reviews of hundreds of contracts against 70+ compliance requirements—with extreme speed, ease, and visibility.

Challenge: need to speed hundreds of contract reviews

A large R&D firm, working with hundreds of government contractors, needed a better way to review contracts. Their tasks include certifying compliance against a variety of customer-specific frameworks, including NIST, ISO, FedRAMP, and others.

Continuous contract monitoring was costing the firm many work hours and resources. They were bogged down by error-prone, manual processes that depended on spreadsheets and manual data repositories. Executives also lacked visibility to the contract review progress and statuses, including urgent escalations.

Furthermore, in the past, the firm had been advised by the Government Accounting Office (GAO) to enhance the clarity and completeness of information in its future reports.

Solution: RegScale’s automated workflows and dashboards

RegScale, the leading continuous controls monitoring (CCM) platform, provided the firm with the power to consolidate their data, allowing automations and simplified reports. APIs enable real-time dashboards that give executives visibility into current states as well as alerts. RegScale’s sleek, accountable review workflow speeds up escalations and decisively automates the ticking of compliance boxes.

Result: 30,000 quarterly compliance checks with low effort

RegScale’s automations now save the organization substantial time and resources spent on continuous contract reviews against numerous compliance requirements. The time spent on contract reviews has been slashed dramatically by centralizing data with APIs, streamlining processes through automation, enhancing accuracy, and illuminating progress with dynamic dashboards. Today, the R&D firm has vastly accelerated and simplified its contract review process—enabling them to complete approximately 30,000 compliance checks quarterly.

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